Custom Gym & Fitness Management Software
Memberships, renewals and attendance without the spreadsheet
Gyms lose revenue quietly when renewals are missed and lapsed members keep walking in. We build gym software around your plans, branches and trainers, with renewals that remind people automatically.
This is software we build for you, not an off-the-shelf product. You get a written scope and range before any commitment.
The problems this solves
Renewals slip
Members lapse because nobody reminded them in time.
Lapsed members still get in
Entry is not tied to membership status.
Trainer sessions are hard to track
PT sessions and commissions are counted by hand.
What a typical build covers
A starting point, not a fixed package. We agree the exact scope with you, and usually build the most valuable parts first.
Membership plans
Duration, session-pack and class plans with freeze and upgrade.
Renewal reminders
WhatsApp and SMS reminders with payment links.
Attendance
Biometric or app check-in, with entry blocked on lapsed plans.
Trainer & class scheduling
PT bookings, class capacity and waitlists.
Member app
Schedule, attendance, plan status and renewal payment.
Reports
Active versus lapsed members, renewals and peak hours.
What drives timeline and cost
- Number of branches and members
- Biometric or access-control hardware
- Payment gateway and WhatsApp integration
- Native member app versus mobile web
Who this is for
- Gym chains and boutique studios
- Fitness centres with personal training revenue
- Owners managing several branches
How a build works
- 01
Discovery call
30 minutes on your process and what hurts most.
- 02
Written scope
Modules, assumptions, exclusions and a range.
- 03
Build in phases
The most valuable part first, reviewed with you as it is built.
- 04
Go live and support
Training, data migration and support terms agreed up front.
Frequently asked
Can it control the entry turnstile?
If your access-control hardware exposes an integration, usually yes. We confirm with the make and model before quoting.
Have you built this exact system before?
Ask us on the first call and we will answer specifically: what we have built that is close, and what would be new for your project. We would rather you hear that before signing than discover it halfway through.
How long does a build take, and what does it cost?
It depends on the scope drivers listed on this page. After a short discovery call we give you a written range with the assumptions behind it, and narrow it as requirements firm up.
Who owns the code?
Ownership and handover terms are set out in writing in your proposal before any work starts, so you know exactly what you receive at the end.
Tell us how your business runs
A 30-minute call is enough to tell you whether a custom build makes sense, roughly what it involves, and whether something off the shelf would do.